A recent article discusses the influence of mobile, social and cloud technologies in the workplace and, in particular, how it will affect overall information governance strategies. As you know, the world is creating information at the fastest rate we’ve ever seen. Enterprise data is no longer restricted to other legacy systems; therefore, companies are at an increased management and IT risk.

We’ve previously addressed the BYOD phenomena taking place in our world of cloud-based applications and smart phones.  The benefits of BYOD are clear for both the end user and their workplace. The workplace minimizes their information management and IT security risks, while the user is able to better integrate his/her personal and work life whose careers may not follow the typical 9-to-5 model.

Because the information governance world has so many moving facets, we are always learning how to leverage these moving facets to positively impact our strategies and policies.  According to Enterprise APPS Today, the solution lies in content collection and efficient information sharing. The following strategies will help your business leverage its data to the best and most frequented market.


1. Bridge IT and business with collaboration

We often assume our entire audience has the same issues across the enterprise. When considering who actually analyzes the data, we often forget that businesspeople are the users who ultimately decide what will be purchased and why. They make the decision to move the business forward by utilizing the data and content provided to them. Because of this, IT and business stakeholders are implored to work together in order to bridge the gap between data interactions and priorities such as migration, quality and governance.


2.Make Sharing Information Universal

All information and records do not have to be shared the same way across an entire organization. Each department uses different tools for different purposes.

For example, the marketing department may use a SaaS platform to track and gather analytics. The sales department, however, may be more comfortable using Excel spreadsheets. No matter what the method of choice is, managers must be able to tap into these connections across the entire organization. By offering new ways to share information via mobile, cloud and social means, business leaders can enable people to become data contributors, no matter which tools they prefer.


3. Create Reusable Data and Content

As stated above, data should be created for specific departments. However the best data can be used across multiple departments for different (or similar) solutions. Creating, developing and consistently updating content throughout an organization will ensure higher visibility as well as help resolve multiple challenges. Evaluating and diagnosing specific problems will prove to be helpful when resolving similar problems in the future, as well.

Author Rex Ahlstrom states, “Capturing specific analytics, process methodologies, best practices, project staffing plans and other helpful guidance is the first step to leveraging thought leaders’ expertise and sharing it across the organization for optimized, consistent results.”


4. Intersect Behind-Firewall Data Apps with the Cloud

Aside from traditional methods of managing electronically stored information, many organizations use Salesforce.com or SAP. With the proper security measures in place, companies can securely access, contribute and expand productivity within the cloud. This allows for a better streamlined process and a competitive advantage by utilizing this information and extending the value of their content across the entire company.

By harnessing the full potential of your enterprise’s social, mobile and cloud technology, you will be optimizing business processes and sharing to your best benefit. Organizations can leverage these tools to better align with their data initiatives – they just need to spend an adequate amount of time in planning and forming a robust information governance plan in order to be successful.  If you’re unsure whether you’re using your strategies to their best ability, click here for our help.