Throughout 2014, it became clear that the mandate to implement some type of information governance (IG) initiative was a growing priority for many organizations. Sherpa Software also witnessed strong attendance at information governance-related trade show events and an increased interest in educational resources, such as our Corporate Information Governance Program (CIGP) white paper series. This series explains the four stages of a proper CIGP, including planning, building a roadmap, and implementing an IG program. We encourage you to read these complimentary resources, if you haven’t already done so.

If your executive team hasn’t approved an IG program yet, here are a couple of key trends to watch in 2015 that might help you convince them that it’s time:

  1. The amount of unmanaged electronic content will continue to grow. In September, I attended a keynote session presented by Barclay Blair from the Information Governance Initiative (IGI). During that talk, Barclay mentioned that we often compare the explosive growth of digital data to a tsunami, flood or deluge in the natural world. Unfortunately those events conjure up the image of a rather isolated one-time event while the reality of unstructured data volumes is entirely different. The mass of electronically stored information (ESI) is not going to recede over time like flood waters do, rather it is more accurate to treat ESI volumes as a new high-water mark. In other words, there is no going back, managing (or more accurately disposing of) large volumes of data is the new normal.
  2. Proposed changes to the Federal Rules of Civil Procedure (FRCP) are expected to be approved in 2015. If your organization is anticipating or preparing for any type of litigation, this is particularly relevant since the FRCP determines what types of ESI are admissible as evidence. Here are three areas where the proposed changes may impact your eDiscovery process.
  • Among the changes to Rule 26 are several shortened periods of time in order to prepare for a pending litigation and preserve information that might be relevant to the matter.
  • When objecting to the mass production of information under a Rule 34 document request, you must provide a much higher degree of specificity as to why that request is unreasonable.
  • Rule 37e updates also contain changes that provide the court with greater sanction measures if it is determined that a party has failed to preserve relevant electronically stored information.

Taken together, these items translate into an increased need to have well-defined policies and procedures in place when managing ESI within your organization. Supporting your policies and procedures with sound technology is a clear requirement considering when dealing these large volumes of information. Sherpa’s Altitude IGTM platform provides technology that can help enforce your policies and procedures, automate your legal hold process or allow your in-house team to perform distributed eDiscovery. Contact us today for a no-obligation demonstration or to schedule an evaluation.