On average, how much of your work day do you spend on the internet? At Sherpa software, we spend much of our weeks researching, communicating and collaborating with each other over the web. Quite frankly, we need the internet to do our jobs. And we’re not the only ones. Unfortunately, not all of the time employees spend on the internet is work related. A recent survey by Biz 3.0 asked the question to hundreds of different organizations to learn how much time was wasted in the workplace – much of it due to personal internet related activity. Like many employers, the point was to find what sites were the main culprits and what other red flags they should pay more attention.
On average, workers with an internet connection spend 21 hours a week online while in the office. Of those 21 hours, 48% of the time is wasted surfing the web – coming in higher than socializing with co-workers, conducting personal business, personal calls and long lunch breaks. Although these numbers are alarming, we find another part of the survey even more jaw-dropping.
According to a survey of 568 companies, 14% of workers admitted emailing confidential information. What’s worse, 6% have used email to transmit confidential customer data and 34% of over 200 decision makers reported loss of sensitive information that had impacted the business.
For those who are not as aware of the risks associated with data leakage, here is a little background. Email compliance regulations and laws such as Sarbanes-Oxley(SOX), Gramm-Leach-Bliley, HIPAA and the Federal Rules of Civil Procedures have forced organizations to know more about the information stored in their systems than ever before. In order to comply with these rules and requirements, organizations need to have an understanding of the breadth and depth of their information stores and establish preservation policies, archive locations, search methods and deletion procedures to properly manage this information in the eyes of the government and courts.
If a user were to accidentally share confidential information such as a recent lawsuit, merger, etc., the result could be catastrophic to the organization as a whole.
Fortunately, organizations can avoid such situations by implementing practical, reliable and affordable solutions. Sherpa Software’s email compliance software solutions for Microsoft Exchange and Lotus Notes centrally manage emails to effectively answer corporate, legal and regulatory compliance requirements.